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Start
To start Outlook Express in Windows, click
Start and move your mouse to Programs.
Find the icon labeled Outlook Express and
click on it once. This will open up Outlook Express's
main window, shown to the left. |
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Step 1a
Click on Tools in the Outlook Express
menu. A Tools menu will pop up. |
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Step 1b
Move the mouse down to Message Rules
and another menu pops out to the side. Click
on Mail in the new menu. |
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Step 2
This is the New Mail Rule window. From
here you can setup a variety of message rules
to help organize your incoming e-mail. It consists
of three main parts: Conditions, Actions,
and Description. |
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Step 3
In the uppermost Conditions section
of the window, we have selected two items. Check
"Where the Subject line contains specific
words" and "Where the
message body contains specific words".
These two conditions will look for words you specify
in both the subject and the message itself. We
will specify the words later. |
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Step 4
The next section is Actions. This is
where you choose the action to be taken on a message
when it meets the set conditions. We have selected
one item: "Move it to the specified
folder". We will create a new folder
and select that one later. |
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Step 5a
The conditions and actions for the rule have
been set, but we must still specify the words
to look for and the folder to place messages in.
Click on the first blue underlined link in the
Descriptions section of the window that
says "contains specific words".
A window will pop up that will allow you to enter
words or phrases to look for in incoming messages. |
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Step 5b
In our example, we have entered three phrases
commonly found in spam messages. To add more,
just type them in and click the Add button.
They will then appear in the list below. To remove
a word or phrase that you have already added,
click on it and then click the Remove button.
Once you done, click the OK button. Repeat
this step for the other "contains specific
words" link. |
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Step 6
The Descriptions section of the window
should now show the words that you entered in
the above steps. Click on the blue underlined
link that says "specified"
to select the folder to move the incoming messages
into. |
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Step 7
In the window that pops up you will see a
list of the folders you currently have in Outlook
Express. In this example, we're going to create
a new folder to hold spam e-mail. Click on the
New Folder button to the right. |
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Step 8
A small new window will pop up that will allow
you to name the new folder. Type in "Junk
Mail" for the folder name, then click
OK. |
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Step 9
The folder you just created will show up in
the list of folders to choose from. Make sure
that it is selected, then click OK. |
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Step 10a
Your New Mail Rule window should resemble
this now. The conditions and actions have been
checked, the words or phrases to look for have
been specified, and the folder to move spam messages
to has been created and selected. |
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Step 10b
At the bottom of the New Mail Rule
window there is a space labeled "Name
of the rule:". We have entered "Junk
Mail Filter" for the name of our
rule. Once you have entered the name, click OK
at the bottom. |
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Step 11
You should now see a Message Rules
window. From here, you can create new rules or
modify any existing rules. This will show the
new rule you just made along with its description
at the bottom. Make sure the checkbox next to
the rule is checked so that it will watch your
incoming messages. Click OK. |
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Finished
Congratulations! You now have a basic filter
setup to watch for spam messages and send them
to another folder. The screen shot to the left
is Outlook Express's main window with the addition
of a new Junk Mail folder to the left.
To modify your message rules, following the first
steps above will take you straight to the Message
Rules window where you can change any of the
rule's settings. |
